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Privacy Policy

Iska Birnie Photography

Last updated: 30 December 2025

Iska Birnie Photography is committed to protecting your privacy and handling your personal data in a transparent, lawful, and secure way. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website or contact us.

Who we are (Data Controller)

Business name: Iska Birnie Photography
Data controller: Iska Birnie
Email: hello@iskabirniephotography.co.uk
Location: Inverurie, United Kingdom

For the purposes of data protection law, Iska Birnie Photography is the data controller responsible for your personal data.

The data we collect

We may collect and process the following personal information:

  • Name

  • Email address

  • Telephone number

  • Information you choose to include in enquiry or contact forms

  • Website usage data (via cookies and analytics)

We only collect personal data that is necessary to provide our services or respond to enquiries.

How we collect your data

We collect data when you:

  • Submit an enquiry via our website

  • Contact us by email or phone

  • Interact with our website (via cookies and analytics tools)

Why we collect your data (lawful bases)

Under UK GDPR, we must have a lawful reason to process your personal data. We rely on the following lawful bases:

  • Contract: to provide photography services or respond to enquiries

  • Legitimate interests: to manage and grow our business, improve services, and understand website usage

  • Consent: where you have explicitly opted in to receive marketing communications

  • Legal obligation: where required for accounting or regulatory purposes

How we use your data

We use your personal data to:

  • Respond to enquiries and communicate with you

  • Provide photography services

  • Manage bookings, contracts, and invoicing

  • Improve our services and website

  • Send occasional updates about our services (only where permitted)

  • Conduct market research or request feedback

We do not sell your data and we do not share it with third parties unless required by law or necessary to deliver a service you have requested.

Marketing communications

We may contact you about our services by email or phone only if:

  • you have given consent, or

  • it falls within legitimate business communication (e.g. an existing client relationship)

You can opt out of marketing communications at any time by:

How we store and protect your data

We take appropriate technical and organisational measures to protect your personal data from loss, misuse, unauthorised access, or disclosure.

Access to personal data is limited to authorised individuals only, and data is stored securely within our IT systems.

How long we keep your data

We only retain your personal data for as long as necessary to:

  • provide our services

  • meet legal, accounting, or reporting requirements

When there is no longer a legitimate business reason to retain your data, it will be securely deleted or anonymised.

Cookies and analytics

What are cookies?

Cookies are small text files placed on your device to help websites function properly and improve user experience.

How we use cookies

Our website uses:

  • Essential cookies – required for the website to function

  • Analytics cookies – to help us understand how visitors use our website

We use Google Analytics to analyse website traffic and usage. This may involve the transfer of data outside the UK, including to servers in the United States.

International data transfers

Where data is transferred outside the UK, appropriate safeguards are in place, such as UK-approved Standard Contractual Clauses, to ensure your data remains protected.

You can manage or withdraw cookie consent at any time via your browser settings or cookie banner.

Your data protection rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate or incomplete data

  • Request deletion of your personal data

  • Restrict or object to processing

  • Request data portability

  • Withdraw consent at any time (where consent is the lawful basis)

You can exercise these rights by contacting:
📧 hello@iskabirniephotography.co.uk

You will not be charged for accessing your data.

Complaints

If you are unhappy with how we handle your data, you have the right to complain to the UK supervisory authority:

Information Commissioner’s Office (ICO)
Website: ico.org.uk

We would always appreciate the opportunity to resolve concerns directly first.

Links to other websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. Please review their privacy policies separately.

Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be published on this page, and you are encouraged to review it periodically.